Monday, October 20, 2014

Important News from the QOV Foundation



The following is from the QOV®F Newsletter of Oct 13, 2014.  It is shared here due to the changes that are in process for the organization.  Anyone may sign up for the Newsletter on the QOVF website or on the QOVF Facebook Page (you must be a member of facebook for this link).
Please note that this is the fourth message in a series - you may be interested in the first three messages also - refer to the above links.


The Quilts of Valor ® Foundation 
Getting Our Financial House In Order
From Susan Gordon

Dear Volunteers,
I'm starting this next e-blast by sharing some background information that I hope will help you understand why we are making the current changes.

During the early years following Catherine's dream of healing the wounded with quilts, sew groups began to form around the country. As the number of volunteers and quilts increased, Catherine recognized the need to become a 501(c)(3) and took the time and effort to register the foundation, making financial donations to our mission tax deductible.

Also, a QOVF website was born. We listed sew groups on the site and used Facebook to communicate with quilters by posting information there. We had no published policies or procedures in those days.

Eventually, QOVF had a monthly newsletter, but we also experienced a long period without a newsletter to communicate the guidelines of our rapidly growing foundation to volunteers, simply because no volunteer with the needed skills was found. In the meantime, technology improved, and now we have-in addition to our quality monthly newsletter QOVF Threads-"Constant Contact," which we use to send messages like this to our 7000 and growing email list. We now also have a published Policies & Procedures Manual with clear guidelines regarding the "whys" and the "hows" of what we do at QOVF. The "P & P" is available on our website  www.QOVF.org as a downloadable pdf.

Just a few years ago, our Board of Directors applied for national trademarks for the words Quilts of Valor®, Quilt of Valor®, and QOV®. The approval process was lengthy, but with our trademark applications now approved, we have a responsibility to protect our trademarks and monitor their use; our Policies & Procedures Manual helps us to do that.

Earlier this year, as we worked to get our policies and procedures into publishable form, our team spent a great deal of time thinking about how to create a way to ensure that the administrative costs any growing national organization must bear would be shared by all. These expenses include our Constant Contact contract, our website, our tax return, our state fundraising registrations in the states that require filing, our liability insurance policy, and other costs.

The decision was made to transition to a membership structure-to ask our volunteers to pay a nominal fee to actually join Quilts of Valor Foundation as card-carrying members. Becoming a membership organization enables us to put our financial house in order. Member groups must designate a Group Leader who will take the responsibility of keeping records of the group's local fundraising activities, reporting and turning in local funds to our national treasurer, and monitoring reimbursements.

Keeping accurate financial records is critical for maintaining our 501(c)(3) status and filing our annual tax return. Charging a nominal annual membership fee means everyone in Quilts of Valor Foundation shares in the expenses necessary to operate the foundation. With our financial record-keep in order, we'll be in the position to seek financial support from both inside and outside the quilting industry. We'll be in a position to order and pay for a financial audit of our books.

Financial transparency is important, and the independent audit mentioned above is a goal of our Board of Directors and Executive Staff. With additional funding, we'll be able to "give back" much more to local groups. Right now, we're asking our community of volunteers to step up and become members, and we hope that within a short time we'll have extra resources to not only help local groups buy more fabric and supplies to use locally, but to also set up scholarships and grants to enable people who can't afford fabric themselves make Quilts of Valor.

Our Core Values say we are accountable
We are accountable to our donors, our volunteers, and our recipients. We must also be accountable for the funds that are raised in the name of Quilts of Valor.  From now on, groups who represent themselves as QOV groups and who raise money locally are required to send their funds to national treasurer, who maintains our records and supplies them to our tax preparer. Without local accountability, we can't be accountable at the national level.

The good news is that, now, 100% of the funds you raise locally are available for reimbursement. With our new membership structure, everyone helps with shared "national" expenses. There is no need for 10% of your funds to be earmarked for these expenses as they once were. Refunds of the 10% that was held at national in this past year have been made to all local groups. Going forward, when you apply for reimbursements, our Treasury Services Coordinator and our National Treasurer are committed to getting reimbursement to local groups within 14 working days provided documentation is in order. Check the Policies & Procedures Manual for this procedure.

Thanks for your passion and devotion to our mission. Please let Sharon Ledbetter (sharon.ledbetter@QOVF.org) or me (susan.gordon@QOVF.org)know if you have questions. 

Susan

Friday, October 17, 2014

October Meeting Notice




 October Meeting Dates –
Friday, October 24th and Monday, October 27th

You are welcome to attend one or both meetings of our
Quilts of Valor group and stay the entire time or join us
anytime between 10 – 4:00 on meeting days.

12330 Racetrack Rd, Tampa
From 10:00 – 4:00

We have:
(1)   quilt tops  ready to assemble/sew and
(2)   binding strips ready to sew.

We will also need:
(1)   to cut strips and
(2)  assemble more kits.

You do not need to sign up to attend!

Mark Your Calendar
October Meeting Dates –
Friday, October 24th and Monday, October 27th

Tuesday, October 14, 2014

Two More Special Awards



In case you did not see these posts to the Quilts of Valor Foundation’s Facebook page, Janice V. was able to award two Quilts of Valor in recent months.


The first was made in August to John G., who currently works with Janice.  John was in the Navy and served aboard a submarine.  As Janice explains:
  “[Submariners are often referred to as serving in the “Quiet Service”].  The nickname is both a description of their job with a very large stealth vessel in all their missions and the fact no crew member ever boasts of what they do or did.” 


Janice thinks these service members are often overlooked for a well-deserved Quilt of Valor and she was proud to award this quilt to John:
 
John G (left) and Herb S (owner of the company)

The second award that Janice made was in September to Miguel A., a member of the FL National Guard.


Miguel has already served in the Middle East (or as Janice and insiders call it “the Sandbox”) with his unit.  Janice explained that Miguel is one of the special civilian soldiers that give up their personal time and lives in defense of our Country. 
 
Janice (left), Miguel (middle) and Leticia (right)
As an important side note, Miguel’s wife serves full-time with the FL National Guard.  It is a special family that has two soldiers who serve our Nation the way they do.

WE JOIN WITH JANICE TO WISH BOTH
 OF THESE GENTLEMEN WELL AND
 THANK YOU BOTH FOR YOUR SERVICE !!

Sunday, October 5, 2014

September Meeting Recap



The ladies in the CT Quilters QOV Group have again outdone themselves.  You’ll agree when you see the fabulous quilts below.

Jelly Roll Race by Diana
 

Tops put together by Ginger from blocks sent to the QOVF for the Block Challenge.  Barb brought these blocks back from the QOVF Leadership Conference she and Jadene attended in Tennessee.  The block design is called Hearth and Home and many are signed or have messages.  Quilters across the nation have stitched over 6,500 blocks so far!  The block drive continues until Dec 31st.  Block instructions are available at this link.


 Top made by Ginger in her series that she is making
 in honor of her husband, Roger, a Viet Nam veteran
 

Top made by Debbie (right) and quilted by Barb (left)
 

Mystery Top! 
  This fantastic design was dropped off at the shop and doesn’t have a label. 
  If you know the quilt piecer,
 please send us a comment and we will edit this post to give them credit…


And the ladies at work:





Our next meetings will be October 24th and 27th at 
All are welcome to join us – please come!

Tuesday, September 30, 2014

One More Quilt Awarded in August 2014



Joanne S, a member of the CT Quilters Quilts of Valor Group, was able to coordinate the awarding of a quilt to Robert N of Oregon this month.  Robert served in the US Air Force and was presented his Quilt of Valor by his sister Nancy.


Thank you so much, Robert, for your service!

Wednesday, September 17, 2014

September Meeting Notice




NOTE:  THE SEP & OCT FRIDAY MEETINGS
WILL BE HELD ON THE FOURTH FRIDAY
OF THE MONTH, NOT THE THIRD FRIDAY.

September Meeting Dates –
Friday, September 26th and Monday, September 29th

You are welcome to attend one or both meetings of our
Quilts of Valor group and stay the entire time or join us
anytime between 10 – 4:00 on meeting days.

12330 Racetrack Rd, Tampa
From 10:00 – 4:00

You do not need to sign up to attend!

Mark Your Calendar
September Meeting Dates –
Friday, September 26th and Monday, September 29th



Thursday, August 28, 2014

Meeting Recap – August 2014



It’s always a long, hot summer down here in Florida, but the ladies who work on Quilts of Valor keep right on crankin’ out those quilts!  It was a real bonanza at the meeting this month at the CT Quilters QOV Group.

First up are the stacks and stacks of pillowcase presentation packages – aren’t these a wonderful variety?!  Thank you so much, ladies (and big hugs go out to Ginger and Gail).



And we thank Linda who has been embroidering various designs and colors of labels for our quilts:




Debbie worked up this wonderful top from the Summer Block of the Month Project:


We think that Joanne S brought in this cute top (please send me a note if I got that wrong…):



And Ginger has been finding some excellent patterns in her series of quilt tops for quilts that will go to Viet Nam veterans in memory of her husband Roger:



We just can’t write enough accolades for our volunteer quilters.  Sandy brought us this quilt that she quilted in variegated red/white/blue thread in a patriotic design:


And Pat B brought us back five quilts that she worked her quilting magic on:







What a treasure our quilters are to us!

Here are a few candid pix of the ladies this month:







Hope you can join us in September.
Always something inspirational going on
at our Quilts of Valor Group meetings!